1. General
The acceptance of our, David Groom Sound Limited (otherwise
referred to as the Company), quotation shall be deemed to include
the acceptance of the Company's Terms and Conditions. Unless agreed
otherwise, written confirmation of the booking is required. In some
instances a deposit may be requested.
2. Availability
All equipment offered in the quotation will be subject
to availability at the time of your event. We reserve the right
to substitute with a suitable alternative.
3. Extra Costs
In the event of work being suspended, access to site
being blocked, marquees not being erected to programme, arenas not
being marked out, or failure to provide adequate information and
or instructions at any stage the price, at the discretion of the
company, may be increased to cover additional expenditure incurred
by the company.
4. Hirer’s Responsibility
The hirer shall provide the Company with a detailed
plan of the site showing where he/she requires sound coverage and
the Commentary Units to be located and or equipment set up, or alternatively
have a representative on the site for that purpose. Otherwise the
Company will set up equipment where it thinks most suitable and,
in the event that the Hirer wishes the equipment be repositioned,
any costs incurred by the Company for this work will be charged
to the Hirer.
5. Site Conditions
In adverse weather or ground conditions it is the
responsibility of the Hirer to provide necessary towing vehicles
to assist with moving our equipment on and off site. Any expenses
incurred by the Company will be passed on to the Hirer. The Company
will not be responsible for any making good or repair of damage
to the site howsoever caused.
6. Ownership
All equipment remains the property of David Groom
Sound Limited It is the responsibility of the hirer to keep the
hired equipment in a safe place and return it to a safe place in
the same condition as it was collected.
The equipment remains the Company's property until
paid for in full.
In the event of non payment, the Company reserves
the right to enter the Customer's property or site to recover hired
equipment.
7. Delivery and set up
Delivery times and set up times are given as an estimate
only and will not be legally binding. No direct or indirect liability
will be accepted as a result of late delivery.
8. Insurance
Insurance of all equipment is the Hirer’s responsibility.
The Hirer shall indemnify the Company against all
damage to or loss of the equipment once the equipment has been delivered
to the hirer and then until the equipment is collected or once the
hirer has collected the equipment and then until returned.
9. Liability
All equipment hired should be installed and operated
by a competent person. The Company accept NO responsibility whatsoever
for damage or injury to persons or property whilst the equipment
is on hire.
The Company will not be under any Liability whatever,
however arising to the Hirer, for any consequences of equipment
failure, malfunction or defect. In particular the Owner will not
be liable for consequential or pure economic loss in any event.
10. Copyright
The Hirer must be responsible for obtaining the appropriate
licences for the playing of any recorded music on the Company's
equipment.
11. Noise Abatement
The hirer is responsible for complying with all relevant
laws, bylaws and regulations applicable and incidental to the use
of the equipment. It is the Hirer’s responsibility to be aware
of and adhere to, any restrictions on the venue, with regard the
use of PA systems between certain hours, and Sound Levels. The Company
will advise on such matters and take the necessary precautions to
comply with these restrictions when setting up the equipment.
It is the Hirer's responsibility to ensure that these
restrictions are adhered to.
12. Equipment Failure
Should equipment that has been hired develop a fault
as a result of normal usage or fair wear and tear, the Company must
be informed immediately. If practically possible, arrangements will
be made to provide a replacement, or service, at the Company’s
expense.”
Unless the Company is informed at the time of breakdown,
no refund or allowance can be made from the Hire cost.
13. Cleaning
Commentary Units are supplied in a clean and tidy
condition. If returned in a heavily soiled and/or littered condition,
we reserve the right to make a cleaning surcharge.
14. Radios
The Company hold a Private Business Radio Suppliers
Licence, which is subject to conditions of use.
- The radio is not to be used to transmit music,
broadcast programmes or obscene or offensive language.
- The radio is not to be used as a Public address
system
- The equipment must only be operated on the power
and frequencies and antenna heights specified at the time of hire.
- Radios must be returned at the end of the Hire
period. Radios not returned are considered to be on hire until
returned or paid for in full.
- Radios not returned to the Company within 14 days
of an event will be charged for at Full Replacement cost.
- A refundable security deposit may be asked for
to cover the cost of any radios damaged or lost during the hire
period.
Radios ordered and or collected will be charged for
whether used on not.
15. Cancellations
Cancellation of an event or hire is subject to the
following scale of charges.
- More than 4 weeks notice: no charge
- More than 3 Days and less than 3 weeks notice:
25% of total price quoted
- Once equipment has been delivered to site and set
up - normally within 3 days of an Event: 75% of the total quoted
price
- Less than 24 hours of the event start time: 100
% is payable
Deposits are non refundable.
Should an event be rescheduled, the abandonment fee
may be reduced dependant upon whether the equipment may be left
set up, and a visit to site can be avoided. (This normally applies
to Point to Point fixtures which can be rescheduled at short notice.)
16. Payment
Payment is strictly cash or cheque with guarantee
card upon collection or after installation of equipment. A security
deposit may well be required when equipment is collected. The deposit
will be refundable on return of the equipment in good order. Proof
of identity may be required.
For Show hires: Payment is due in full on the last
day of the event, unless prior arrangements have been made. Interest
will be charged on all overdue accounts.
17. VAT
All price quoted are exclusive of VAT.
VAT at the current Rate will be added to all Invoices.
Installations of Induction hearing loops for the hard of hearing
are zero rated
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